Privacy Notice - The Basildon First Charter
Please read the following Privacy Notice carefully.
Last update: May 2025
Why we are collecting your data
Basildon Borough Council needs to collect your personal data so that the Council can deliver The Basildon First Charter - an initiative which provides official accreditation for developers who meet the criteria for responsible and community-focused development and delivering new developments which serve the best interests of local people.
Information collected
- Business name
- Business address
- Lead contact name and contact details of nominated individual representing the business
- Lead contact telephone number
- Lead contact email address
- Web address for business
- Number of employees within the business
- We may take photographs of employees for businesses awarded The Charter
For a business to sign-up to 'The Basildon First Charter' they will need to provide evidence as to how they meet the stipulated criteria. For us to be able to identify who they are, and to assess their application, it is critical that we know who the business is, and have a dedicated contact point to enable assessment of the application to take place.
The data is collected through:
- Online application form
The basis for the processing
- Consent: the individual has given clear consent for the Council to process their personal data for a specific purpose.
Who your information will be shared with
Data gathered will be retained for the attention of the Economic Development Team only - specifically in regard to The Basildon First Charter.
We have arrangements with a range of IT providers who support the Council's IT systems and services, therefore your data may be accessed by these suppliers. Where we have these arrangements there is always a contractual agreement with them to ensure they comply with the Data Protection Law.
Your data will be shared with third parties to:
- Comply with legal obligations and legislative requirements
- Help business partners, suppliers and sub-contractors to deliver any contract we enter with them or you
- To help if there is need of any professional or legal advice on a matter relating to you
- To help prevent fraud and/or tackle crime
- To improve and optimise the performance of our services
We will never sell your data
Provide accurate information
We need to hold accurate and up to date information about you so that we can deliver appropriate services. If any of your details change, you need to tell us as soon as possible so that we can update your records.
We will not:
- Use your information for marketing or sales purposes without your prior explicit consent
- Send or store your data abroad unless it meets the requirements of the Data Protection regulations
- Make decisions about you based on automated processing
How long will we hold your data for?
- We will keep all records relating to The Basildon First Charter for 3 years.
Your rights
Your rights
You have the right to access the personal information we hold about you. Any access requests are free of charge. If the information we hold about you is inaccurate, you have a right to have this corrected and you have the right to request completion of incomplete data. You have the right to ask us to erase your personal data in certain circumstances ('right to be forgotten').
You have the right to ask us to stop or restrict the processing of your personal data, in certain circumstances. Where possible, we will seek to comply with your request, but we may need to hold or process information to comply with a legal requirement.
You can make any of these requests by:
- Online form : Legal Information (basildon.gov.uk)
- Email: dpo@basildon.gov.uk
- Phone: 01268 533333
- Letter to:
The Data Protection Officer
Basildon Borough Council
Basildon Centre,
St. Martin's Square,
Basildon
SS14 1DL.
If you have a complaint, contact the Economic Development service in the first instance. If the Economic Development service are not able to address your concern or you are not satisfied, please contact our Data Protection team using any of the contact details above.
If you are still concerned or dissatisfied about the way your concerns have been handled after contacting our Data Protection team, you can complain to the Information Commissioner's Office, by:
- Email: casework@ico.org.uk
- Phone: 0303 123 1113 (local rate) or 01625 545 745
- Letter to:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Further independent advice about data protection, privacy and data sharing issues is available from the Information Commissioner's Office, see: